SOLINFTEC PRIVACY POLICY


Solinftec is committed to protecting and respecting your privacy. In this privacy policy ("Privacy Policy"), we explain how Solinftec collects, uses, discloses and protects the Personal Information you submit to us, including, for example, when accessing and using Solinftec websites or applying for job offerings.


As used in this Privacy Policy,


Solinftec's role


Solinftec is acting in the capacity of Controller when collecting and processing personal data on its own behalf and for its own purposes. This means situations in which Solinftec determines the purposes and the means of such processing at its own discretion.


For certain services, Solinftec may be retained by our customers to process personal data as a Processor. In such cases, Solinftec shall process your personal data on behalf of and based on the specific instructions given by our customer as the Controller. The subject-matter and duration of the processing, the nature and purposes of the processing, the type of personal data and categories of data subjects, together with the rights and obligations of the parties with respect to such processing will be covered by a data processing agreement (or equivalent terms) agreed between Solinftec and our customer. For example: Business partners who are invited by Solinftec’s customers to interact with them on the Solinftec Platform should take note that the Solinftec customer is the Controller in relation to the processing of their personal data. As such, business partners are encouraged to connect directly with the respective Solinftec customer to find out how their personal data is processed on the Solinftec Platform.


Solinftec is committed to the following key principles:


Principle 1. We limit how, and with whom, we share your Personal Information.


Solinftec will only share your Personal Information with others for the following purposes:


Principle 2. We collect only the information necessary to deliver the products and services you request.


Solinftec collects only the Personal Information necessary to serve your needs, to protect against fraud, to fulfill legal and regulatory requirements, and for the other purposes set forth below:


Personal Information

Purpose

Legal Basis

Information we receive from you when (i) you visit www.solinftec.com and other Solinftec websites and you use Solinftec web and mobile applications (ii) any other information you subsequently provide to us orally, in writing or through the internet or by visiting the Solinftec websites or by using the Solinftec web or mobile applications: this may include your name, address, e-mail address, employer/business and professional information, job titles, telephone and fax numbers, demographic information, driver’s license information (e.g., number, state, and photo), location (e.g., GPS), and IP address.

The Personal Information is used in providing the Solinftec websites, the Solinftec web and mobile applications, and answering requests from you (e.g. if you choose to register to receive information about our products and services or if you enquire about these, we will use your Personal Information in order to respond).

The processing is necessary for the performance of a contract to which you are party or in order to take steps at the request of you prior to entering into a contract. Processing is necessary for the purposes of our legitimate interests, i.e. providing a website for information and use. Your consent (if such consent is required by law).

Your name, address, e-mail address, driver’s license information (e.g., number, state, and photo), location (e.g., GPS), IP address, and other information about your transactions and communications with us.

The Personal Information is used to process or service a transaction or product authorized or requested by you.

The processing is necessary for the performance of a contract to which you are party or in order to take steps at the request of you prior to entering into a contract.

Your name, address, e-mail address, company, job title, and other contact information

To periodically contact you to inform you of new products, events and/or services we provide or that we consider to be of interest to you, and to provide to our event sponsors and business partners which enables them to inform you of products or services they provide that they consider to be of interest to you.

Your consent (if such consent is required by law)

Your IP address and other information submitted by your browser or otherwise from your computing device.

To diagnose any problems with our server and administer our websites and web and mobile applications..

Processing is necessary for the purposes of our legitimate interests, i.e. providing a website for information and use.


Your job application data, including your name, address, email, phone number, CV/resume, birthdate, education and job history, candidate job titles, any personal information you elect to provide via cover letters or links to third party sites (e.g., LinkedIn, Twitter, GitHub, Portfolio, etc.), gender, race, disability or veteran status if you elect to share that information during the job application process, photograph .

Processing is required to enable us to administer the recruiting process, including the set-up of an electronic job applicant HR file, managing your application, organizing interviews. We may retain your Personal Information following your unsuccessful application so that we may contact you in case of future job vacancies. Your data may also be shared with other Solinftec group companies to consider your application for other job openings.

Primarily, the processing is necessary to take steps for entering into a contract with you. We also have a legitimate interest to (i) store your data for a period of up to 2 years (unless local legal or regulatory requirements prescribe a shorter period) following the conclusion of an unsuccessful application and/or (ii) to share it within Solinftec and/or (iii) to retain and use your data as far as necessary for the establishment, exercise or defense of legal claims.

All of the above

For compliance with legal and regulatory requirements and corporate governance obligations.

Processing is necessary for compliance with legal obligations to which we are subject.


Where you wish to provide us with Personal Information about another person, including colleagues or the persons you act on behalf of, you must ensure that you have their prior permission to do this. You must also share with them a copy of this Privacy Policy as well as any other relevant privacy statements (see above) before you ask them for this permission.

We collect Personal Information for the purposes described above when you visit www.solinftec.com and other Solinftec websites and when you use Solinftec web and mobile applications and from public sources, such as recruiting and business portals (e.g. www.linkedin.com and others).

Principle 3. We establish safeguards to help ensure the security and confidentiality of your information.

Solinftec restricts access to your information to our employees who need it to do their job. Employees with access to your information are required to strictly maintain the confidentiality of such information.

Solinftec maintains physical, electronic and procedural safeguards that comply with Industry standards to protect your company’s information. We routinely test our information systems and websites and web and mobile applications to help ensure that unauthorized access does not occur.

Principle 4. We keep your Personal Information for as long as it is necessary to do so to fulfil the purposes for which it was collected as described above.

The criteria we use to determine data retention periods for Personal Information includes the following: (i) Retention in case of queries: We will retain it for a reasonable period after the relationship between us has ceased in case of queries from you; (ii) Retention in case of claims: We will retain it for the period in which you might legally bring claims against us; (iii) Retention in accordance with legal and regulatory requirements: We will consider whether we need to retain it after the period described in (ii) because of a legal or regulatory requirement, e.g. to comply with tax or fiscal duties; (iv) Retention in case of job applications: If you applied for a job offering with Solinftec and have not been successful, your application data will be retained in our talent pool for a limited period as defined in Principle 2.

Subprocessors

To support delivery of our Services, Solinftec may engage and use data processors (“Subprocessors”) with access to certain personal information. A Subprocessor is an external service or provider that is enlisted by Solinftec to deliver our service to you. As part of that service delivery, we may be required to share personal information we have collected about you with these providers. For example: If you contact us for support regarding your service, including billing, via email or phone call, we may pass on your contact details and questions to other services that we use to provide support (see Service Specific Subprocessors below):

Service-Specific Subprocessors

Give Us Your Feedback

Our goal is to protect your privacy. To comment or help us improve, please contact us via email (see email contacts below). You may also contact us via written letter at Solinftec’s address listed above. We may ask you to provide a copy of your proof of identity.

Email contacts

If you wish to contact Solinftec’s data protection officer directly via e-mail, please do so at: privacy@solinftec.com.

If you consider that we are in breach of our obligations under data protection laws, you may lodge a complaint with the competent Data Protection Authority, which may be the supervisory authority in your country of residence or place of work, of an alleged violation of data protection laws.

Changes to this Privacy Policy

This privacy policy may be modified from time to time to comply with applicable laws or to conform to our current business practices. We will post any changes to this on our website and, if required by applicable law, will endeavor to notify you via your contact email. We encourage you to revisit the Privacy Statement that is posted on our web site from time to time to check for updates.

ADDITIONAL INFORMATION WE WANT YOU TO KNOW:

Provision of Personal Information / Automated decision making. Please note that the Personal Information we collect from you is necessary to provide the services and the websites and the web and mobile applications to you. Failure to provide such data may not enable us to provide our services to you or make our websites and web and mobile applications accessible. We do not use automatic decision-making or profiling of individuals.

Your Rights. You may have various rights under data privacy laws in your country or state. These may include (where required by law): the right to request access to the Personal Information we hold about you; the right to rectification including to require us to correct inaccurate Personal Information; the right to request restriction of processing concerning you or to object to processing of your Personal Information, the right to request the erasure of your Personal Information where it is no longer necessary for us to retain it; the right to data portability including to obtain Personal Information in a commonly used machine readable format in certain circumstances such as where our processing of it is based on a consent; the right to object to automated decision making including profiling (if any) that has a legal or significant effect on you as an individual; and the right to withdraw your consent to any processing for which you have previously given that consent.

Marketing Information. With your consent (if obtaining such consent is required by law), we will keep your name, address and contact details (including your telephone numbers, email addresses, companies, and job titles) in our databases and may from time to time use that information to make you aware of our related products and services as well as updates on developments in our industry sector generally which may be of interest to you. We may contact you in writing, by telephone or email for this. If permitted by applicable law, we may share such information with our event sponsors and/or partners for their own commercial purposes without your consent. If at any time you decide that you do not want your contact details used or shared for these purposes, where applicable, you may object or revoke your consent for receiving marketing communications by following the instructions in the relevant marketing communication (e.g., clicking on the “Unsubscribe” button), by contacting us (see “Give Us Your Feedback” above).

Security Statement. We take reasonable precautions to protect your information. In particular, we implemented appropriate technical and organisational measures designed to ensure a level of security appropriate to the risk, including as appropriate: (a) pseudonymisation (such as where data is separated from direct identifiers so that linkage to an identity is not possible without additional information that is held separately) and encryption, (b) protecting the ongoing confidentiality, integrity, availability and resilience of systems and services used to process your Personal Information, (c) providing the ability to restore the availability and access to Personal Information in a timely manner in the event of a physical or technical incident; and (d) maintaining a process for regularly testing, assessing and evaluating the effectiveness of technical and organizational security measures. When you submit information to us through our websites, your information is protected both online and offline. Data transferred to/from the Solinftec internal network, from/to an external entity, is encrypted to industry standards. Please keep in mind that messages you send to us by Internet e-mail may not be secure. We maintain appropriate physical, electronic and procedural safeguards to ensure the security, integrity and privacy of your personal information within our company. Only those employees who may require your information to perform a specific job are granted access to your organization’s identifiable information. Furthermore, all employees are kept up to date on our security and privacy practices.

Our Use of Cookies and Analytic Tools. Solinftec uses “cookies” and analytic tools as further described in our Cookie Policy.

Third Party Websites. Our websites and mobile apps may contain links to third-party websites. If you follow these links, you will exit our websites or mobile apps. This privacy policy does not apply to websites of third parties. Solinftec cannot accept liability for the use of your Personal Information by these third parties. Your use of these websites is at your own risk. For more information on how these third parties treat your Personal Information, please check their privacy policy (if available).